Remote Admin Assistant

Why choose Remote Staff?

• 100% Work from Home. No office-based setups. Manage your time efficiently and enjoy work-life balance
• 17 years in the remote work industry. We’ve helped more than 8K Filipinos establish virtual careers with international clients since 2007
• Competitive and negotiable compensation (depending on skill level & experience) 

• Compile and maintain monthly rosters for casual staff, ensuring they align with the calendar and operational needs.
• Coordinate shifts and time-off requests while maintaining a clear overview of team schedules.

• Develop and update standard operating procedure (SOP) manuals and system documentation.
• Ensure all procedures are clear, concise, and accessible to all team members.

• Action and sort incoming emails, prioritizing those that require immediate attention and filtering those that can be deferred or delegated.
• Maintain an efficient inbox and assist with email communications within the team.

• Gather, analyze, and organise data for reporting purposes.
• Ensure data accuracy and assist in compiling reports for management and other departments.

• Act as a liaison to ensure smooth communication and collaboration with remote team members.
• Ensure all team members are informed about necessary updates and deadlines.

• Use tools like Canva to create visually appealing presentations for internal and external meetings.
• Design and format presentations, ensuring they align with company branding.

• Update and maintain team calendars and meeting schedules.
• Set up reminders for important events, deadlines, and appointments.

• Input and maintain accurate data in the operations manual, ensuring all information is up-to-date and well-organized.

• Manage digital systems, including cloud storage, ensuring all files are stored correctly, easily accessible, and properly labeled.
• Help streamline digital file management processes for improved efficiency.

• Prepare weekly agendas for team meetings, ensuring all topics are covered and shared in advance.
• Ensure follow-up items from previous meetings are tracked and completed.

• Assist in monitoring and analysing staff productivity, providing insights and reports to management for process improvement.
• Suggest methods for improving efficiency and performance across teams.

Real Estate Marketing Manager

Role Objective:

Seeking a dedicated and experienced Real Estate Social Media + Marketing Manager to join our team. The ideal candidate is looking for fast-paced work with clients to grow their real estate business. You will work closely with the team leader to provide essential administrative, marketing, social media, and client communication support.

Primary Responsibilities:

• Content Strategy and Creation: Develop and execute a comprehensive content calendar for all social media platforms, including Facebook, Instagram, Twitter, LinkedIn, and TikTok.
• Brand Voice and Engagement: Maintain a consistent brand voice across platforms and actively engage with followers through comments, direct messages, and community posts.
• Campaign Management: Coordinate and manage social media campaigns, promotions, and live events in line with marketing objectives.
• Analytics and Reporting: Track and analyze social media metrics to assess the performance of content and campaigns, adjusting strategies based on data-driven insights.
• Trends and Competitor Analysis: Monitor social media trends and competitor activities to keep the brand relevant and ahead in the digital landscape.
• Email marketing
• Managing email inbox
• CRM management (updating contacts)
• Website management
• Social media
• Property marketing (flyers, etc.)
• Agent brand marketing (holiday cards, etc.)
• Task management
• Listing preparation
• Scheduling showings

Qualifications

• Minimum of a 4-year degree
• A minimum of 2 years of work experience in real estate marketing
• Experience in Copywriting for at least 1 -2 years is required
• Experience in Email Marketing
• Prior experience in the real estate industry is highly desirable
• Exceptional organizational skills and attention to detail
• Proficiency in CRM systems and office software (e.g., Microsoft Office, Gsuite, Canva, Sendgrid, Mailchimp)
• Curious, creative, and dynamic
• Strong communication and interpersonal skills
• Ability to multitask in a fast-paced environment
• Growth mindset and dedication to professional development
• Collaborative and kind demeanor

Social Media Manager

JO 15526 | Social Media Manager

Status: Part-Time (20 hours/week)
Schedule: 5:00 AM to 9:00 AM Philippine Standard Time (Mon-Fri)

Why choose Remote Staff?

• 100% Work from Home. No office-based setups. Manage your time efficiently and enjoy work-life balance.
• 17 years in the remote work industry. We’ve helped more than 8K Filipinos establish virtual careers with international clients since 2007.
• Competitive and negotiable compensation (depending on skill level & experience)

About the client:

Our client is a multinational SaaS company that specializes in digital compliance solutions for the construction and food industries. Founded in New Zealand in 2009, the company has grown to serve markets in New Zealand, Australia, the United States, and Canada.

Role Overview:

As a Social Media Manager, you will be responsible for creating, scheduling, and managing content across Meta (Facebook & Instagram) and LinkedIn to boost engagement and brand awareness. You will write engaging copy, edit short-form videos, and ensure brand consistency in all posts. This role requires strong content creation and copywriting skills, as well as basic video editing abilities. You will work directly with the Head of Marketing, and this position offers a remote, flexible work arrangement with potential for full-time growth.

Key Responsibilities:

• Create and schedule social media content for Meta (Facebook & Instagram) and LinkedIn.
• Write engaging and concise social media copy tailored to each platform.
• Edit short-form video content using provided raw footage.
• Ensure brand consistency across all social media content.
• Post three times per week per product (total of six posts per week).
• Monitor engagement and report on social media performance.
• Collaborate with the Head of Marketing for content planning.

Qualifications:

• Experience in social media management, content creation, and scheduling.
• Strong English writing skills for compelling social media copy.
• Basic video editing skills for short-form videos (e.g., using Canva, CapCut, or similar tools).
• Familiarity with HubSpot (preferred, but not required).
• Ability to work independently with weekly check-ins for content planning.

Bookkeeper

JO 15527 | Bookkeeper for AU Digital Advertising Company

Job Type: Part-time (2.5 days per week)
Working Hours: Monday to Friday Melbourne time

Why choose Remote Staff?

• 100% Work from Home. No office-based setups. Manage your time efficiently and enjoy work-life balance.
• 17+ years in the remote work industry. We’ve helped more than 8K Filipinos establish virtual careers with international clients since 2007.
• Competitive and negotiable compensation (depending on skill level & experience)
• 100% coverage on Government Contributions Remittance* to SSS, Philhealth and Pag-ibig. Traditional employment set-ups cover only 50%, while you shoulder the other half as a salary deduction.

*Terms and conditions apply.

Responsibilities:

Compliance

• Australian payroll and other payroll compliance activities (payroll tax, superannuation, updating of leave entitlement worksheets)
• Preparing of quarterly BAS
• Taking part in half-year and annual audits by furnishing the requirements of the auditors

Billing

• Ownership of billing of 2 key business streams of the company.
• Preparation of billing reports and issuing of monthly invoices
• Following up on overdue payments and resolve any outstanding issues 
• Weekly AR ageing reporting
• Carrying out other aniciallary tasks relating to billing

Cash management and reconciliations - to be carried out on a weekly basis

• Cash flow report
• Bank reconciliations
• Credit card reconciliations

Accounts Payable & Treasury

• Manage AP invoicing process
• Handle email queries related to AP and staff expenses
• Set up and manage vendor accounts
• Process payments and funds transfers
• Providing periodic AP outflow payment forecast for cash flow planning

Also assist in other ad-hoc tasks as and when required.

Qualifications & Skills:

• 1-2 years of experience in a similar role
• Working knowledge of accounting software - The client uses MYOB advanced.
• Ability to meet deadlines, especially for month-end and audit-related tasks
• Excellent attention to detail and accuracy
• Strong communication skills
• Intermediate MS excel skiils

Nice to Have:

• Certificate in Bookkeeping or Accounting (or equivalent experience)
• Prior experience in an Australian company

Paid Ads Specialist

JO 15525 | Paid Ads Specialist 

Status: Part-Time (20 hours/week)
Schedule: 5:00 AM to 9:00 AM Philippine Standard Time (Mon-Fri)

Why choose Remote Staff?

• 100% Work from Home. No office-based setups. Manage your time efficiently and enjoy work-life balance.
• 17 years in the remote work industry. We’ve helped more than 8K Filipinos establish virtual careers with international clients since 2007.
• Competitive and negotiable compensation (depending on skill level & experience)

About the client:

Our client is a multinational SaaS company that specializes in digital compliance solutions for the construction and food industries. Founded in New Zealand in 2009, the company has grown to serve markets in New Zealand, Australia, the United States, and Canada.

Role Overview: 

As a Paid Ads Specialist, you will be responsible for managing and optimizing Google and Bing search ad campaigns to drive lead generation for our client’s two flagship products. Your role will involve creating and improving ad campaigns, analyzing performance data, and making strategic recommendations to maximize return on investment. You will work closely with the Head of Marketing to ensure that advertising strategies align with business objectives. This role offers a flexible, remote work setup with opportunities for growth based on company expansion.

Key Responsibilities:

• Create, manage, and optimize Google and Bing search ad campaigns to generate leads.
• Conduct keyword research for new campaigns.
• Perform ongoing campaign optimizations to improve performance and ROI.
• Provide weekly reports analyzing ad performance and suggest improvements.
• Collaborate with the Head of Marketing to align strategies with business goals.
• Suggest budget allocation adjustments based on performance insights (budgeting is managed internally).

Qualifications:

• Proven experience in managing Google Ads and Bing Ads campaigns.
• Strong understanding of search advertising, keyword research, and campaign optimization.
• Experience with Google Analytics or similar tools for tracking campaign performance.
• Analytical mindset with the ability to interpret data and make data-driven recommendations.
• Excellent English communication skills.
• Ability to work independently with weekly check-ins for progress updates.

Treasury Assistant

• 100% Work from Home. No office-based setups. Manage your time efficiently and enjoy work-life balance.
• 15 years in the remote work industry. We’ve helped more than 8K Filipinos establish virtual careers with international clients since 2007.
• Competitive and negotiable compensation (depending on skill level & experience)
• Private HMO Coverage for in-house employees from Day 1
• Employee Events Online and Face-to-Face

• Monitors daily cash balances and prepare cash position reports.
• Assists in managing cash flow forecasts to ensure sufficient funds for operational needs.
• Coordinates fund transfers, payments, and banking transactions.
• Supports investment and borrowing activities in coordination with the Treasury Manager.
• Processes and verifies wire transfers, letters of credit, and foreign exchange transactions.
• Ensures proper documentation of all treasury-related transactions.
• Prepares daily, weekly, and monthly treasury reports.
• Assists in treasury-related regulatory reporting and compliance requirements.
• Ensures timely processing of payments to suppliers, vendors, and stakeholders.
• Assists in monitoring incoming payments and collections from clients.
• Supports risk assessment related to liquidity, foreign exchange, and financial exposures.
• Assists in implementing treasury management best practices.
• Assists in the implementation and maintenance of treasury management systems (TMS) or ERP systems.
• Ensures accurate recording of financial data in company systems.

• Bachelor’s degree in Finance, Accounting, Business Administration, Economics, or a related field.
• 1–3 years of experience in treasury, corporate finance, or accounting roles (preferred).
•  Strong understanding of corporate treasury functions.
• Knowledge of banking procedures, financial instruments, and cash flow management.
• Proficiency in MS Excel, financial reporting tools, and ERP/TMS systems.
• Strong analytical and problem-solving skills.
• Excellent organizational and time management abilities.
• High attention to detail and accuracy in financial data.
• Strong interpersonal and communication skills for corporate stakeholder engagement.
• Has the necessary technical requirements to enable a work-from-home setup.

Post Production Coordinator

Type: Full-time
Schedule: 9 AM to 6 PM Eastern Standard Timezone

Non-negotiable Qualifications & Skills:

• Minimum of 3 years of experience in post-production or a related role.
• Strong knowledge of post-production workflows, editing software (Adobe Premiere Pro is a must)
• Proficiency in project management tools such as Monday.com.

Key Responsibilities:

• Assist in managing post-production schedules, timelines, and deadlines for multiple projects.
• Coordinate communication between multiple editors, motion graphics artists, animators, and finishing teams.
• Assign deliverables to multiple editors.
• Track post-production deliverables and ensure timely submission.
• Work closely with editors to resolve technical and scheduling issues.
• Oversee quality control checks for final deliverables.
• Schedule and facilitate review sessions, feedback rounds, and approvals.
• Stay up to date with post-production technology, workflows, and industry best practices.
• Set up Premiere Pro projects and assets for multiple editors.

Other Qualifications & Skills:

• Excellent organizational and time-management skills.
• Ability to manage multiple projects and deadlines in a fast-paced environment.
• Strong problem-solving skills and attention to detail.
• Excellent communication and interpersonal skills.
• Proficiency in project management tools and software.
• Proficiency and access to Microsoft Office including powerpoint.

Technical Requirements:

• Computer
• High speed internet
• Hard Drive storage of 5TB-10TB
• Dropbox account (Essentials level or higher)

Graphic Designer

• Design and update weekly flyers promoting products and services.
• Develop and maintain catalogs, sales materials, and product showcases.
• Create visually appealing social media graphics aligned with brand guidelines.
• Perform occasional basic video editing for promotional use.
• Collaborate with the client to interpret design briefs and execute creative concepts.
• Ensure design consistency and high standards across all deliverables.
• Manage and organize design files via Dropbox.

• Proven experience in graphic design, particularly with marketing and sales materials.
• Strong attention to detail and ability to deliver high-quality, on-brand designs.
• Ability to work independently with minimal supervision.
• Excellent time management skills to prioritize urgent tasks as needed.
• Basic video editing skills.
• Portfolio required showcasing relevant works such as flyers, catalogs, posters, and social media graphics.

Digital Marketing Specialist

Status: Part-time (20 hours per week)
Shift hours: TBC (Within AU business hours)
 

Why choose Remote Staff?

• 100% Work from Home. No office-based setups. Manage your time efficiently and enjoy work-life balance
• 17 years in the remote work industry. We’ve helped more than 8K Filipinos establish virtual careers with international clients since 2007
• Competitive and negotiable compensation (depending on skill level & experience) 

*Terms and conditions apply*

About The Client:

Our client is a small yet innovative company specializing in manufacturing, installing, and maintaining custom training equipment for the equine industry. Based in Melbourne, they serve both the Australian and New Zealand markets. The business has grown steadily over three years, leveraging the founder’s 10+ years of industry expertise. Their goal is to expand their reach and improve brand visibility through digital marketing, while continuing to deliver niche, high-quality solutions for horse trainers and stables.

About The Role:

Our client is seeking a mid-level Digital Marketing Specialist who can take a hands-on, all-in-one approach to managing their digital marketing needs. This role is part-time (20 hours per week) and will focus on tasks such as optimizing Google Ads, managing social media content, and improving SEO. The ideal candidate will be comfortable working independently, providing strategic recommendations, and implementing campaigns across multiple platforms.

Key Responsibilities:

• Develop, manage, and optimize Google Ads campaigns to drive traffic and improve conversions.
• Continuously update campaigns with new products and promotions.

• Create and maintain a regular posting schedule for Facebook and Instagram, including cross-posting on Meta platforms.
• Design engaging posts that reflect the brand's tone and promote word-of-mouth marketing (e.g., tagging clients).
• Explore and potentially manage other platforms such as TikTok.

• Write and distribute newsletters via Mailchimp.
• Publish newsletters on the company website, ensuring SEO alignment.
• Provide basic graphic design (e.g., editing images for social posts).
• Build and maintain a mailing list.
• Develop content for email marketing campaigns using Mailchimp.

• Analyze and improve website SEO to ensure high rankings on search engines without compromising the brand’s user-friendly design and visual identity.
• Provide actionable recommendations for improving website structure, keyword use, and back-end meta tags and backlinks.

• Monitor and analyze campaign performance using tools like Google Analytics.
• Provide weekly progress reports to the client.
• Ensure CRM data is up-to-date and accurate.
• Other ad-hoc tasks as required

• Proven experience in managing Google Ads campaigns, social media marketing, and SEO.
• Proficiency in using tools such as Mailchimp, Google Analytics, and basic graphic design software.
• Background in creating contents for ads and newsletters.
• Strong written and verbal communication skills.
• Ability to work autonomously while providing regular updates and reports.
• Critical thinking and problem-solving skills to offer strategic recommendations.
• Ability to prioritize tasks in a hands-on environment.

Senior Bookkeeper

Status: Full Time / 40 Hours/ Week

Work Schedule:
Monday to Friday 
11am to 8pm AEST 

About The Client:
Our client is a growing and dynamic accounting and bookkeeping firm based in New South Wales, Australia, providing comprehensive financial services to a diverse client base. Established in 2011, the firm is known for its commitment to accuracy, efficiency, and tech-driven financial solutions. As they expand their client portfolio, they are seeking to onboard a talented remote senior bookkeeper to support a key client in the hospitality industry.

Key Responsibilities:

• Perform daily bank reconciliation and transactional processing in Xero.
• Oversee payroll processing using Deputy for restaurant staff, ensuring accuracy and compliance with Australian payroll regulations.
• Manage invoicing and purchase orders, handling approximately 30 purchase orders per week.
• Prepare daily cash flow statements and weekly financial reports using advanced Excel skills (pivot tables, complex formulas, and data analysis).
• Collaborate directly with the client to provide regular financial updates, reports, and analysis.
• Maintain well-organized financial records and documentation, ensuring all records align with Australian GST and tax regulations.
• Identify and recommend process improvements to streamline daily financial operations.

Key Requirements:

•  Accounting Certification (mandatory).
•  Xero Certification (mandatory).
•  Advanced Excel Proficiency — including pivot tables, VLOOKUPs, complex formulas, and data analysis techniques.
•  Minimum 3-5 years of bookkeeping experience, ideally including client-facing work in a restaurant, hospitality, or similar fast-paced industry.
• Strong understanding of Australian accounting standards, GST, and payroll regulations (though BAS or formal compliance reports are not required for this role).
• High attention to detail and accuracy.
• Excellent communication skills to confidently interact with clients and the internal team.
• Ability to work independently in a remote environment while keeping stakeholders regularly informed.

Desirable:

• Previous experience working directly with hospitality/restaurant clients.
• Familiarity with other bookkeeping software would be advantageous.

Full-Time Accountant

Status: Full-time
Work Schedule: Mondays-Fridays, 8AM – 5PM AEST

About the client:
Our client is a trusted provider in the medical equipment maintenance industry, supporting thousands of clients across Australia. Committed to delivering reliable service and operational excellence, they are seeking a skilled MYOB Accountant to join their accounting team. This is a long-term, stable opportunity to work within a supportive and collaborative remote environment.

Key Responsibilities:

• Oversee daily A/R and A/P operations, ensuring timely invoicing, payments, and collections.
• Actively follow up with suppliers and clients regarding outstanding balances and account issues.
• Process payroll for approximately 20 employees, ensuring accuracy and compliance.
• Prepare annual and quarterly financial reports to support business reviews.
• Assist with year-end accounts and liaise with external accountants as needed.
• Maintain accurate financial records using MYOB (AccountRight Premier or similar).
• Perform bank reconciliations, general bookkeeping, and expense tracking.
• Support tax compliance, budgeting, and internal financial controls.
• Collaborate daily with the internal accounting team (4 members).
• Report directly to the General Manager (GM).

Key Requirements:

• Solid understanding of accounting principles and best practices.
• Proven hands-on experience with MYOB accounting software (any version but preferably MYOB Accountright Premiere).
• Knowledgeable in Microsoft Office, particularly Excel and Word.
• Strong communication skills, especially when managing supplier and client interactions.
• Excellent attention to detail and accuracy in financial data.
• CPA certification is advantageous but not mandatory.
• Ability to work independently while contributing to a remote team environment.
• No prior experience in the medical industry is necessary.

Social Media Graphic Designer

About Us

Our client is a leader in total facility care, offering top-tier cleaning services designed to maintain pristine and professional environments. They are committed to excellence, ensuring high-quality service delivery across various industries.

Responsibilities:

1. Content Creation

• Design high-quality graphics, images, and illustrations for social media posts, stories, ads, and banners.
• Develop visually compelling carousels, infographics, and motion graphics.
• Create templates for consistent branding across all social platforms.

2. Brand Consistency & Visual Identity

• Ensure all designs align with the company’s brand guidelines, tone, and aesthetic.
• Maintain a strong and consistent visual identity across social media channels.

3. Video & Animation (if applicable)

• Create simple animations, GIFs, and short-form video content for platforms like Instagram Reels, TikTok, and YouTube Shorts.
• Edit videos with text overlays, transitions, and effects for better engagement.

4. Collaboration & Strategy

• Work closely with the marketing team to understand campaign goals and messaging.
• Collaborate with social media managers, content creators, and copywriters.
• Provide creative input on campaigns, promotions, and social media strategies.

5. Trend Research & Adaptation

• Stay updated on social media trends, visual styles, and platform-specific best practices.
• Adapt designs to align with the latest social media algorithms and audience preferences.

6. Performance Analysis & Optimization

• Analyze the engagement of different design styles and optimize future content accordingly.
• Adjust visuals based on audience insights, feedback, and performance data.

1. Graphic Design & Creativity

• Strong understanding of design principles (typography, color theory, composition).
• Ability to create eye-catching, on-brand visuals that appeal to the target audience.
• Creativity to develop unique and engaging content ideas.

2. Software Proficiency

• Adobe Creative Suite (Photoshop, Illustrator, InDesign) – for creating and editing graphics.
• Canva – for quick and efficient design work.
• After Effects/Premiere Pro – for animations and short-form video editing (optional but valuable).

3. Social Media & Digital Marketing Knowledge

• Understanding of platform-specific design requirements (e.g., Instagram posts vs. LinkedIn banners).
• Awareness of current trends, audience engagement techniques, and best practices.
• Knowledge of branding and how to maintain consistency across various channels.

4. Motion Graphics & Video Editing (Optional, but Highly Desirable)

• Ability to create GIFs, animations, or short-form video content.
• Basic video editing skills for platforms like TikTok, Instagram Reels, and YouTube Shorts.

5. Communication & Collaboration

• Ability to work with social media managers, copywriters, and marketing teams.
• Strong communication skills to understand and execute creative briefs effectively.
• Open to feedback and able to revise designs based on team input.

6. Time Management & Adaptability

• Ability to manage multiple projects and meet deadlines in a fast-paced environment.
• Adaptability to evolving social media trends and brand needs.

Social Media Marketing Specialist

About Us

Our client is a leader in total facility care, offering top-tier cleaning services designed to maintain pristine and professional environments. They are committed to excellence, ensuring high-quality service delivery across various industries.

Responsibilities:

• Plan, execute and measure multi-channel content and campaigns.
• Complete management of organic and paid posts for all social media platforms.
• Manage content schedules for all social media pages.
• Post engaging and targeted content according to campaigns. 
• Maintain consistency of Social Media brand image across all platforms. 
• Contribute to the delivery of creative campaign ideas and research on industry trends. 
• Build on audience profiles to ensure effective engagement on campaigns. 
• Monitor Paid Ad Campaigns on Google / Meta. 
• Create, track and measure the success of organic Social Media campaigns, using data-driven insights to make improvements and maximize ROI.

• Certifications in Social Media Marketing, SEO, or Social Media Management are a plus.
• Minimum 5 years’ experience in Social Media Marketing.
• Experience in social media content and management is necessary. 
• Experience working with Social Media Marketing platforms (social media, email marketing).
• Experience with content creation, including copywriting, design coordination, graphic design and video production.
• Strong analytical skills with the ability to interpret data and make informed decisions.
• Creative thinker with a passion for Social Media innovation.
• Demonstrated experience in a similar industry is advantageous. 

Sales Lead Generation Specialist

About the Client

Our client is a well-established company in the mining services industry. They are passionate about connecting with key players in the mining sector and building long-term value-driven relationships. The company is looking for a dynamic and ambitious Sales Lead Generation Specialist to support their Business Development Manager (BDM) by enhancing their prospecting efforts and streamlining the sales process.
 

Key Responsibilities

• Lead Generation:
• Prospect potential clients in the mining industry through tools like LinkedIn Premium, company websites, and other online resources.
• Identify key decision-makers at mining companies and compile contact lists for outreach.
• Generate accurate and actionable leads that align with the company’s geographic and strategic priorities.

• CRM and Spreadsheet Management:

• Maintain and update the CRM system (PipeDrive) with up-to-date contact information and lead statuses.
• Use Excel to manage lead databases, including tracking mailout responses and updating contact statuses.

• Sales Support:

• Provide support to the Business Development Manager, such as preparing proposals, tailoring presentations, and conducting market research.
• Help update materials like email templates and outreach scripts to optimize lead engagement.

• Reporting and Analysis:

• Prepare weekly performance reports on lead quality, pipeline updates, and prospecting efforts.
• Analyze trends and provide insights on market opportunities or competitor activities.

• Collaboration:

• Work closely with the Business Development Manager to ensure alignment on sales strategies and priorities.

Experience:

• At least 5 years of experience in sales or a related role, with a focus on lead generation.
• Experience in the mining or construction industries is a plus but not required.

Technical Skills:

• Proficient with CRM tools (preferably PipeDrive) and advanced knowledge of Excel (e.g., managing large datasets, tracking, and reporting).
• Familiarity with LinkedIn Premium and other prospecting tools.
• Basic knowledge of Outlook for email communication.

• Strong attention to detail, especially in managing and updating data.
• Excellent communication and interpersonal skills.
• Proactive problem-solving mindset and the ability to recommend new strategies.
• Ability to prioritize tasks and meet deadlines in a remote working environment.

Graphic Designer

This role focuses on creating visually engaging materials such as pitch decks, social media graphics, and client-facing content. Experience in industries such as oil & gas or real estate is preferred but not required.

Key Responsibilities:

• Design and create pitch decks, social media graphics, and other marketing materials to support client projects.
• Collaborate with the team to ensure all visuals align with client brand guidelines.
• Use tools such as Adobe Illustrator, Photoshop, and Canva to deliver high-quality designs or other software tools applicable.
• Ensure timely delivery of projects while maintaining high standards of design and creativity.
• Adapt designs to various industries, particularly oil & gas and real estate, where necessary.

Qualifications:

• Proficiency in Adobe Creative Suite (Illustrator, Photoshop) and Canva.
• Strong portfolio showcasing a variety of design styles and professional-level work.
• Excellent speed and efficiency in completing projects.
• Strong communication skills to coordinate with the team and understand client needs.
• Experience in designing for diverse industries (preferred).
• Ability to work independently while meeting deadlines.

Order Management and Customer Service Specialist

JO 15473 l Order Management and Customer Service Specialist for US Biotechnology and Life Sciences Industry

Job Type: Part-time 
Working Hours: Monday to Thursday, 9 am- 2 pm Pacific Standard Time (5 hrs/day) (1 am to 6 am Philippine Time)
 

Why choose Remote Staff?

• 100% Work from Home. No office-based setups. Manage your time efficiently and enjoy work-life balance.
• 17+ years in the remote work industry. We’ve helped more than 8K Filipinos establish virtual careers with international clients since 2007.
• Competitive and negotiable compensation (depending on skill level & experience)
• 100% coverage on Government Contributions Remittance* to SSS, Philhealth and Pag-ibig. Traditional employment set-ups cover only 50%, while you shoulder the other half as a salary deduction.

Job Summary: We are seeking a highly organized and detail-oriented Order Management and Customer Service Specialist to join our team. The ideal candidate will be responsible for a variety of administrative tasks to support our operations and ensure smooth and efficient processes.

Key Responsibilities:

• Create Estimates: Prepare and send estimates to customers based on their requirements
• Process Purchase Orders (PO): Create invoices, generate POs with vendors, and manage the entire order processing cycle in QUICKBOOKS
• Confirm Orders: Communicate with customers to confirm their orders and provide necessary information.
• Manage Tracking Information: Input tracking numbers into QuickBooks Online (QBO) and send tracking details to customers via email.
• Send Daily Reports: Compile and send daily reports detailing invoices, pricing, POs, and costs.
• Send Invoices: Issue invoices to customers upon shipment confirmation and ensure all billing details are accurate.
• Calculate Shipping Estimates: Determine shipping costs for products based on FedEx zones and provide accurate estimates to customers.
• Lead Management: Input lead sheets from vendor events and incoming email inquiries into HUBSPOT and maintain up-to-date records.
• Update Product Information: Pull image URLs from the website and add them to the appropriate tools and databases. Update product pages on website
• Customer Follow-up: Follow up with customers regarding sample testing, determine next steps.