Virtual Assistant

JO 16224 | Virtual Assistant

Status: Part-time/20 hours a week
Schedule: 10:00 PM to 2:00 AM Manila Time

Why choose Remote Staff?

• 17+ years in the remote work industry. We’ve helped more than 8K Filipinos establish virtual careers with international clients since 2007.
• Competitive and negotiable compensation (depending on skill level & experience)
• 100% coverage on Government Contributions Remittance* to SSS, Philhealth and Pag-ibig. Traditional employment set-ups cover only 50%, while you shoulder the other half as a salary deduction.

*Terms and conditions apply.

Role Summary

We’re looking for a detail-oriented virtual assistant with hands-on social media posting skills to support our marketing and administrative workflows. The core focus is building and maintaining email databases (from publicly available sources), assisting with email campaign execution in Zoho, and posting content on key social channels.

Key Responsibilities

Email Database Building & Management (Primary)

• Research publicly listed business contact emails from company websites (e.g., real estate firms, general contractors, property management companies).

• Capture and organize contact details accurately (often multiple contacts per company).

• Maintain clean records in Excel/Sheets and import/update into Zoho.

• Continuously expand and segment databases for existing and prospective clients.

Email Campaign Support (Zoho)

• Assist in setting up and sending email campaigns in Zoho (with management oversight).

• Use provided email templates/content and scheduled send plans.

• Monitor inbox responses and forward all replies to the Business Development Manager.

• Track what’s been sent and provide weekly status updates.

Social Media Posting & Light Content Support

• Schedule and publish posts on Instagram, plus Facebook and TikTok.

• Collaborate with the team to help generate/post content (initially guided; more ownership over time).

• Maintain a simple posting cadence (e.g., twice a month for Instagram, subject to updates).

Reporting & Admin Support

• Maintain task logs and weekly progress reports (completed tasks, database count, campaign status, next steps).

• Follow instructions consistently and communicate blockers early.

Required Skills & Qualifications (Non-negotiables)

• Strong administrative skills and high attention to detail (data accuracy is critical).

• Familiarity with social media platforms and how to post properly (IG/Facebook; TikTok a plus).

• Experience building/maintaining contact lists and databases (Excel/Google Sheets).

Qualifications

• Experience using Zoho (CRM / Campaigns / email tools) is strongly preferred.

• Basic understanding of email campaign workflows (lists, segmentation, scheduling, tracking).

• B2B marketing/admin support experience.

Tools & Systems

• Zoho (required platform)

• Excel / Google Sheets

• Instagram, Facebook, TikTok

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Admin Support

JO 16225 | Admin Support 
 
Job Status: Full-Time (40 hours/week) 
Work Schedule: Monday to Friday 9.00 AM - 5:30 PM AEDT (6:00 AM - 2:30 PM MNL Time) 

Why Choose Remote Staff? 

• 100% Work from Home. No office-based setups. Manage your time efficiently and enjoy work-life balance. 

• 17+ years in the remote work industry. We’ve helped more than 8K Filipinos establish virtual careers with international clients since 2007. 

• Competitive and negotiable compensation (depending on skill level & experience) 

• 100% coverage on Government Contributions Remittance* to SSS, Philhealth and Pag-ibig. Traditional employment set-ups cover only 50%, while you shoulder the other half as a salary deduction. 

*Terms and conditions apply. 
 

Key Responsibilities: 

• Quote Conversion: Accurately convert building quotes (from square meters to specific spreadsheet formats). 

• Data Entry: Input the converted quotes and other relevant data into 3 third-party claim systems (Prime). 

• Quote Submission: Upload CSV files and related documentation to the designated systems. 

• Ensure all data is entered with a high level of accuracy and attention to detail. 

• Manage and organize documents and spreadsheets as needed for future reference. 

 
Qualification: 

• Proficiency in Microsoft Excel and strong data entry skills. 

• Excellent attention to detail, especially when working with numbers. 

• Experience with building insurers/insurance companies is a plus, but not required. 

• Prior experience with administrative tasks involving quotes or data entry. 

• Ability to work independently and adhere to deadlines. 

• Willingness to accept and adapt to evolving responsibilities over time. 
  
  Note: Please prepare your Government IDs (TIN, SSS, Philhealth, Pag-ibig) as part of the application and placement process. In the event of placement to a contract with a client, you will be required to submit a copy of your BIR 2303 (Certificate of Registration) as part of compliance with government regulations.

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Part Time WordPress Developer (Breakdance Specialist)

Status: Part-time (25 hours/week)
Schedule: TBA

Why choose Remote Staff?

• 17+ years in the remote work industry. We’ve helped more than 8K Filipinos establish virtual careers with international clients since 2007.
• Competitive and negotiable compensation (depending on skill level & experience)
• 100% coverage on Government Contributions Remittance* to SSS, Philhealth and Pag-ibig. Traditional employment set-ups cover only 50%, while you shoulder the other half as a salary deduction.

*Terms and conditions apply.

Key Responsibilities

• Convert custom Figma designs into pixel-perfect Breakdance builds.
• Implement animations, interactions and responsive layouts.
• Manage content updates and ongoing site maintenance.
• Collaborate with internal stakeholders using ClickUp.
• Configure essential plugins for performance, SEO and forms.

Required Experience

• Strong WordPress background, ideally 5+ years, or proven experience building custom-designed websites.
• Skills in visual builders such as Elementor, Divi, Bricks or WPBakery. Breakdance experience is preferred, though similar builder experience is suitable.
• Ability to deliver 80 percent or higher design accuracy on the first submission.
• Comfortable working with custom Figma designs rather than themes or pre-built templates.
• Experience with ClickUp or similar tools like Monday, Asana, Zoho or Trello.
• Strong communicator with reliable availability for remote collaboration.
• CSS experience is a strong advantage and highly regarded.

Who You Are

• Detail focused and quality driven.
• Confident working independently while staying aligned with team direction.
• Quick to adopt new tools and processes.
• Reliable, organised and consistent with communication.
• Able to work under pressure and meet tight deadlines.
• Willing to put in the effort required to deliver work at a high standard.
• Proud of your craft and driven to build WOW-factor websites.

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Video Editor & Content Producer (Social + YouTube)

Work Arrangement: Part-Time | 20 hrs/week, 4 hrs/day, 5 days/week

About the Role

We are looking for a talented Video Editor & Content Producer to join our digital team. This role is focused on producing high-quality educational content for social media and YouTube.

You will work with an established marketing team to create, schedule, and publish content that builds brand awareness and audience engagement.

Responsibilities

• Edit long-form and short-form educational videos for YouTube, Instagram, Facebook, and TikTok
• Create video thumbnails, social media visuals (e.g., carousels, GIFs), and branded assets using Canva
• Add subtitles, transitions, sound effects, and visual elements to improve engagement
• Schedule and publish daily video content across platforms
• Coordinate with the marketing team to execute content strategies
• Ensure content is aligned with the brand voice and optimized for social engagement
• Assist with website visuals and creatives as needed

Required Skills

• Proficiency in CapCut Pro (required)
• Experience using Canva for social media assets
• Familiarity with video editing tools like Adobe Premiere Pro, DaVinci Resolve, Final Cut Pro, or Movavi
• Good understanding of social media platforms (YouTube, Instagram, Facebook, TikTok, LinkedIn)
• Strong visual storytelling skills and attention to detail
• Content planning or scheduling tool experience is a plus (e.g. Buffer, Hootsuite)

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Data Entry Specialist

Status: Full time / 40 Hours / week 
Work Schedule: 8:30 AM to 5:30 PM AEDT / 5:30 AM to 2:30 PM PHT (Monday to Friday)

Why choose Remote Staff?

• 100% Work from Home. No office-based setups. Manage your time efficiently and enjoy work-life balance.
• 17+ years in the remote work industry. We’ve helped more than 8K Filipinos establish virtual careers with international clients since 2007.
• Competitive and negotiable compensation (depending on skill level & experience)
• 100% coverage on Government Contributions Remittance* to SSS, Philhealth and Pag-ibig. Traditional employment set-ups cover only 50%, while you shoulder the other half as a salary deduction.

*Terms and conditions apply.


About the Company:

Our client is a well-established, service-focused business operating in the Australian market. They provide high-quality operational and administrative support across a broad range of property-related services. Their business success is built on efficiency, responsiveness, and outstanding back-office support. To maintain this standard, they are seeking a reliable and detail-oriented Data Entry Specialist to join their remote operations team.
 

Key Responsibilities:

• Daily Email Processing: Review and manage 300–600 incoming emails per day across six shared inboxes.
• Data Entry into NetSuite: Accurately log and copy information from emails into the client’s internal system (NetSuite).
• Email Forwarding: Route emails to the appropriate internal team member or department in a timely manner.
• Basic Email Responses: Respond to simple, repetitive email queries using pre-approved language or templates (to be developed with the team).
• SLA Compliance: Ensure no email remains unprocessed for more than three hours during working hours.
• Ad-Hoc Support: On rare occasions (when inbox volume is low), assist with other basic data entry tasks as assigned.
• Communication: Maintain open communication with the team via Microsoft Teams and be reachable via voice calls when needed.

 

Qualifications

• At least 1 year of experience in data entry or administrative support roles
• Experience in handling shared inboxes or high-volume email environments is a strong advantage
• Proficiency with Microsoft Outlook is required
• Familiarity with NetSuite is a plus, but not mandatory – training will be provided
• Good typing speed and attention to detail
• Accuracy and consistency in data entry tasks
• Strong command of written English
• High level of organizational skills and time management
• Able to work independently and manage workload under pressure
• Responsive and reliable, with a strong work ethic

 

Nice to Have

• Experience in customer service or support roles.
• Exposure to CRM or ERP systems (e.g., NetSuite, Salesforce).
• Previous remote work experience with international clients.
• Proactive mindset with a willingness to learn and take initiative.

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Bookkeeper

JO 16215 | Bookkeeper

Status: Full-time/40 hours a week
Schedule: 12:00 AM to 8:00 AM Manila Time

Why choose Remote Staff?

• 17+ years in the remote work industry. We’ve helped more than 8K Filipinos establish virtual careers with international clients since 2007.
• Competitive and negotiable compensation (depending on skill level & experience)
• 100% coverage on Government Contributions Remittance* to SSS, Philhealth and Pag-ibig. Traditional employment set-ups cover only 50%, while you shoulder the other half as a salary deduction.

*Terms and conditions apply.

---

Job Description: Manage clients’ financial records and ensure accuracy in financial transactions.

● Maintain accurate and up-to-date financial records by recording all financial transactions, including income, expenses, and payroll.
● Use accounting software such as Quickbooks to input and organize financial data.
● Reconcile bank statements with the company's books to ensure that all transactions match and identify any discrepancies.
● Process and record accounts payable and receivable transactions.
● Track and manage invoices, payments, and overdue accounts.
● Generate financial reports, such as income statements, balance sheets, and cash flow statements, to provide an overview of the company's financial health.
● Prepare reports for management and external stakeholders as needed.
● Monitor and categorize business expenses to ensure accurate financial reporting.
● Identify cost-saving opportunities and report on budget variances.
● Assist in preparing financial information for tax returns.
● Ensure compliance with local, state, and federal tax regulations.
● Maintain organized and secure financial records for auditing purposes.
● Keep track of receipts, invoices, and other financial documents.
● Handle sensitive financial information with discretion and maintain confidentiality.

Requirements:
● Prior experience in bookkeeping roles
● Strong organizational and multitasking skills.
● Proficient in using Quickbooks
● 2 screen monitors for higher productivity
● Effective communication skills, both written and verbal.
● Self-motivated, goal-oriented, and able to work independently.

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Data and Systems Architect

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Business Analyst

Full time
5AM to 2PM PH Time

Key Responsibilities

•  Gather, analyse, and document business requirements for ICT projects, ensuring solutions are practical and cost-effective. 

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Full Stack iOS Developer (Swift / Firebase / Laravel)

Status: Full Time / 40 Hours / week 
Work Schedule: 11:00 AM to 8:00 PM AEDT / 8:00 AM to 5:00 PM PHT (Monday to Friday)

Why choose Remote Staff?

• 100% Work from Home. No office-based setups. Manage your time efficiently and enjoy work-life balance.
• 17+ years in the remote work industry. We’ve helped more than 8K Filipinos establish virtual careers with international clients since 2007.
• Competitive and negotiable compensation (depending on skill level & experience)
• 100% coverage on Government Contributions Remittance* to SSS, Philhealth and Pag-ibig. Traditional employment set-ups cover only 50%, while you shoulder the other half as a salary deduction.

*Terms and conditions apply.

 

About the Company:

Our client is a fast-growing international tech company behind a well-established iOS-only social app that enables users to connect, organize events, and stay in close contact with their inner circle. Since launching in 2020 (with roots dating back to 2018), the app has experienced steady global growth. Combining technology, branding, and marketing, our client operates as a high-quality, polished product-focused organization, now entering its next growth phase. The iOS application is core to the business, and maintaining its performance and expanding its feature set is a top priority.

Key Responsibilities

• Perform maintenance and upgrades on an existing iOS application built in Swift.
• Update and refactor components to ensure compatibility with newer versions of Xcode.
• Integrate and update Firebase Cloud Messaging and manage changes to push notification APIs.
• Work closely with the project manager (company founder) to receive briefs and complete task-based sprint deliverables.
• Release updated builds via App Store Connect.
• Ensure a stable and high-quality codebase aligned with current iOS standards.
• Collaborate using GitLab for version control.
• Understand backend logic built on Laravel (PHP) to assist front-end development, though no backend development is required.
• Follow a one-month sprint cycle with the possibility of transitioning into feature development and long-term support.

 

Qualifications & Requirements

• Minimum of 5 years of professional iOS development experience.
• Proficient in Swift and Xcode with a deep understanding of the iOS SDK.
• Experience working with Firebase and Firebase Cloud Messaging (FCM).
• Experience deploying applications through App Store Connect.
• Familiarity with RESTful API integration.
• Understanding of Laravel (PHP) backend architecture.
• Experience using GitLab for source control.
• Proven experience in maintaining and upgrading legacy codebases.
• Capable of completing tasks independently with minimal supervision.
• Excellent English communication skills (written and verbal).
• Strong attention to detail, honesty, and reliability.

 

Nice-to-Have Skills

• Experience with MySQL (though not required for this role).
• Familiarity with DigitalOcean hosting environment.
• Prior experience in full life-cycle app development (from scratch to deployment).
• UI/UX sensitivity and appreciation for high-quality polished app design.

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Team Lead - Sales

JO 16200 | Team Lead - Sales
 
Job Status: Full-Time (40 hours/week) 
Work Schedule: Monday to Friday (10:30 PM - 7:30 AM IST )
Why Choose Remote Staff? 

• 100% Work from Home. No office-based setups. Manage your time efficiently and enjoy work-life balance. 

• 17+ years in the remote work industry. We’ve helped more than 8K Filipinos establish virtual careers with international clients since 2007. 

• Competitive and negotiable compensation (depending on skill level & experience) 

• 100% coverage on Government Contributions Remittance* to SSS, Philhealth and Pag-ibig. Traditional employment set-ups cover only 50%, while you shoulder the other half as a salary deduction. 

*Terms and conditions apply. 
Key Responsibilities: 

• Develop and execute strategic sales plans to drive revenue growth and achieve targets
• Lead, mentor, and manage a team of Program Advisors to maximize performance
• Track, monitor, and analyze sales performance metrics; prepare regular reports for management
• Make outbound calls, follow up on leads, and maintain a healthy sales pipeline
• Understand customer needs, identify sales opportunities, and recommend suitable solutions
• Respond to customer queries via call and email promptly
• Work closely with marketing and product teams to align sales strategies with business goals

Qualification: 

• Bachelor’s degree in Engineering or Computer Science is a plus (not mandatory)
• Proven US shift experience 
• Experience selling in at least one of these markets: North America, Europe, Australia &
  New Zealand, Middle East
• 5+ years of overall sales experience, including experience in leading sales teams ( 1+ year of outbound sales experience in the Education / EdTech industry)
• Strong track record of meeting or exceeding sales targets
• Excellent understanding of sales techniques, negotiation, and closing skills
• Strong communication and interpersonal abilities with the capacity to motivate teams
• Strong communication skills and proven ability to handle international customers
• Experience working in US shift
• Analytical mindset with the ability to interpret data and derive insights

Note: Please prepare your Government IDs (TIN, SSS, Philhealth, Pag-ibig) as part of the application and placement process. In the event of placement to a contract with a client, you will be required to submit a copy of your BIR 2303 (Certificate of Registration) as part of compliance with government regulations.

 

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Virtual Assistant – Admin & Content Creation

Job Title: Virtual Assistant – Admin & Content Creation

Status: Part-Time (20 hours/week)

Schedule: 1:00 PM to 5:00 PM Philippine Standard Time | 4:00 PM to 8:00 PM Melbourne Time (Mon-Fri)

Responsibilities:

• Newsletter Creation: Design and send monthly newsletters using Canva and Wix

• Presentation Design: Prepare engaging visual presentations for monthly team meetings

• Social Media Editing: Assist with editing reels and short-form content using CapCut

• CRM Support: Perform basic member data management using Clubworx (training provided)

• Administrative Support: Handle repetitive admin tasks to free up the internal admin team

• Weekly Reporting: Submit a weekly summary of completed tasks and updates

Qualifications:

• 1–2 years experience in a VA, admin assistant, or content creation role

• Proficient with Canva and comfortable working with design templates

• Experience using Wix, CapCut, or similar tools (preferred)

• Organized, self-motivated, and able to work independently

• Willing to learn new systems (Clubworx CRM training provided)

• Good written English communication

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Digital Marketing & Website Automation Specialist

Work Arrangement: Full-Time | 40 hrs/week, 8 hrs/day, 5 days/week

Working Hours: Monday to Friday, 9:00 AM to 6:00 PM AEST (7:00 AM to 4:00 PM Manila time) 
 

Responsibilities

Digital Marketing

• Own and execute marketing strategy across Google and social platforms
• Monitor and manage SEO, Google Trends, Google Tag Manager, and Google Analytics
• Track performance and recommend improvements to increase lead conversion
• Ensure marketing content aligns with financial industry compliance standards

Website & Funnel Management

• Maintain and optimize WordPress website (site speed, page load, mobile responsiveness)
• Add/update pages, content, and forms
• Implement schema markup, metadata, and SEO best practices
• Collaborate with content and design team on visual assets and landing pages
• Manage technical integrations for tracking and conversions

Email Marketing & Automation

• Design and manage automated email sequences using ActivePipe or similar tools
• Create nurture sequences, lead magnets, and educational email content
• Analyze email performance and user behavior to improve open and conversion rates
• Ensure GDPR/Privacy compliance in all communications

Required Skills

• 3–5 years of experience in digital marketing, ideally in the finance industry
• Experience with WordPress site management and optimization
• Strong grasp of SEO, Google Analytics, and related tools
• Knowledge of email marketing automation (ActivePipe, Mailchimp, etc.)
• Ability to interpret data, identify gaps, and implement improvements
• Excellent communication and collaboration skills

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Business Analyst (SaaS – Community Care Sector)

Job title: Business Analyst (SaaS – Community Care Sector)
Work Hours: Must be available during Sydney business hours (9:00 AM – 6:00 PM AEST)
Reports to: Head of Engineering
Engagement Type: Full-Time

About Us

Our client is a leading provider of software solutions designed for community care organisations. Their mission is to empower providers with tools that make operations more efficient, clients’ lives better, and teams more productive. The platform is an end-to-end SaaS solution supporting scheduling, billing, case management, compliance tracking, and CRM. Operating at the intersection of innovation and empathy, our client builds customer-centric technology to transform service delivery.

Role Summary

We are seeking a proactive and detail-oriented Business Analyst to serve as a key link between customer insights, product strategy, and technical execution. This role plays a vital part in ensuring feedback and strategic initiatives are converted into actionable deliverables that help shape the product and enhance user satisfaction.

The ideal candidate will have experience in SaaS environments, particularly with scheduling, billing, CRM, and compliance modules. Experience in the NDIS or Aged Care sector is a nice-to-have, but not essential.

Key Responsibilities

Customer Feedback Analysis

• Collect and analyze feedback from support tickets, surveys, and user interviews
• Identify trends and recurring pain points to influence product roadmap

Requirements Gathering & Documentation

• Translate roadmap objectives into clear user stories and requirements
• Create functional specifications and acceptance criteria aligned with customer needs
• Maintain documentation standards and traceability

Stakeholder Engagement

• Collaborate closely with product, development, QA, and customer-facing teams
• Act as a liaison to resolve ambiguity in requirements
• Provide regular progress updates and manage change communication

Process & Product Improvement

• Recommend enhancements to feedback and requirements processes
• Advocate for customer-centric and UX-aligned improvements
• Support continuous iteration to drive product-market fit

Core Tools & Methodologies

• Jira and Confluence for documentation, tracking, and collaboration
• Process mapping tools
• Customer feedback platforms and data analysis tools
• Agile methodology practices

Preferred Qualifications

• Bachelor's degree in Business, Information Systems, or a related field
• 3+ years as a Business Analyst within a software/SaaS environment
• Proven experience working with scheduling, billing, CRM, and compliance modules
• Familiarity with UX principles and customer-centric design
• Strong stakeholder engagement and cross-functional collaboration skills
• Excellent verbal and written communication
• Analytical thinker with strong problem-solving abilities
• Ability to work independently in a fast-paced, remote environment

Nice to Have

• Experience in the NDIS or Aged Care sectors
• Understanding of Australian compliance frameworks in community care
• Familiarity with case management tools

What Success Looks Like

• Converting customer insights and roadmap goals into actionable development tasks
• Ensuring clear alignment between business objectives and technical execution
• Contributing to a strong culture of collaboration and product excellence

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Estimator

Job Role: Estimator
 
Status: Remote | Full-Time (40 hours/week)
Schedule: Monday to Friday | 8:00 AM – 5:00 PM NZ Time (3:00AM – 12:00PM PHT)  (TBD)
Why choose Remote Staff?

• 100% Work from Home. No office-based setups. Manage your time efficiently and enjoy work-life balance.

• 15+ years in the remote work industry. We’ve helped more than 8K Filipinos establish virtual careers with international clients since 2007

• Competitive and negotiable compensation (depending on skill level & experience

• 100% coverage on Government Contributions Remittance* to SSS, Philhealth, and Pag-ibig. Traditional employment set-ups cover only 50%, while you shoulder the other half as a salary deduction.

 
Role Objective

The Estimator is responsible for preparing accurate and competitive cost estimations, tender proposals, and pricing strategies that support the company’s project bidding and delivery processes. This role ensures all relevant technical details, project scopes, risks, and stakeholder inputs are fully captured and analyzed. The Estimator collaborates closely with internal teams, clients, engineers, and subcontractors to ensure all submissions are precise, compliant, and aligned with business objectives.
 
Job Responsibilities

• Prepare detailed and accurate cost estimations and tender proposals based on project requirements.

• Review technical drawings, specifications, and work scopes provided by field staff, sales personnel, or clients.

• Develop competitive pricing strategies aligned with market conditions and project risks.

• Conduct risk assessments to identify potential project challenges and cost impacts.

• Validate project assumptions, labour requirements, equipment needs, and material costs in collaboration with project teams.

• Engage and coordinate with clients, engineers, subcontractors, and suppliers to gather relevant information and clarify requirements.

• Support seamless project handovers to operations or delivery teams by providing complete and accurate documentation.

• Ensure all tender documents, estimates, and pricing sheets are well-organized and submitted on time.

• Maintain an updated record of historical cost data, supplier pricing, and project benchmarks.

 
Job Qualifications

• Proven experience as an Estimator or in a similar role within construction, engineering, or related technical trades.

• Strong ability to interpret technical drawings, manuals, and project specifications.

• Excellent analytical and numerical skills with the ability to develop accurate and competitive cost models.

• Strong communication and stakeholder management skills when engaging with clients, engineers, and subcontractors.

• Experience with tendering, risk assessment, and pricing strategy development.

• High attention to detail, strong organizational skills, and ability to meet deadlines.

• Ability to work independently and collaboratively within project teams.

• Ideally experienced with SImpro.

• Proficiency with spreadsheets and estimating tools (e.g., MS Excel, Google Sheets).

• Advantageous but not required: experience with CRM or client communication platforms.

 

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Customer Order Entry Specialist

Job Role: Customer Order Entry Specialist

Status: Remote | Part-Time
Schedule: Monday to Friday | 8:30 AM – 2:00 PM AEST

Why choose Remote Staff?

• 100% Work from Home. No office-based setups. Manage your time efficiently and enjoy work-life balance.

• 15+ years in the remote work industry. We’ve helped more than 8K Filipinos establish virtual careers with international clients since 2007

• Competitive and negotiable compensation (depending on skill level & experience
   

Role Objective

To efficiently and accurately process a high volume of customer orders using Microsoft Dynamics 365, ensuring timely and precise data entry while maintaining high standards of accuracy and attention to detail. The role focuses on managing orders, verifying data, and providing basic reporting to support the company’s global sourcing operations.

Job Responsibilities

• Order Processing: Accurately enter and process a high volume (40-100/day) of customer orders using Microsoft Dynamics 365, adhering to company guidelines and customer specifications.

• Data Verification: Utilize multiple data sources to verify order details, including item codes, pricing, and dates, ensuring completeness and accuracy.

• Issue Resolution: Proactively identify and source missing or unclear data, minimizing the need for escalation by solving issues independently.

• Order Queue Management: Monitor and manage incoming orders, categorize them in a shared inbox, and process them efficiently in a personal folder.

• Collaboration: Work closely with team members and other departments to clarify order details as necessary, communicating effectively to resolve discrepancies.

• Process Improvement: Suggest and implement improvements to the order entry process to enhance efficiency and accuracy.

Job Qualifications

• Proven high-volume data entry experience, ideally handling 80-100 orders per day. Prior experience in manufacturing, food industry, or large multinational companies is preferred.

• Strong proficiency in Microsoft Dynamics 365 (or similar order management systems), Microsoft Outlook, and Excel.

• Exceptional attention to detail, ensuring accuracy in order quantities and data entry.

• Ability to stay focused on repetitive tasks while maintaining high standards of performance.

• Strong initiative and resourcefulness in finding and verifying information independently before escalating issues.

• Ability to work in a fast-paced environment with large order volumes.

• Excellent organizational and communication skills, with the ability to collaborate effectively with various teams.

• Flexibility and adaptability in handling varying order volumes.

 

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Video Editor & Digital Designer

Work Arrangement: Full-Time | 40 hrs/week, 8 hrs/day, 5 days/week
 

Responsibilities:

• Edit short-form videos optimised for Instagram, TikTok, YouTube, and paid ads.
• Create visually compelling graphics, layouts, and campaign assets.
• Develop motion graphics, text animations, and branded visual elements.
• Adapt creative concepts across multiple platforms and formats.
• Work closely with marketing and brand teams to deliver on brief and on deadline.
• Ensure all outputs are on-brand, high-quality, and aligned with campaign goals.

Qualifications:

• Proficiency in video editing tools (Premiere Pro, Final Cut, or DaVinci Resolve).
• Strong graphic design skills (Photoshop, Illustrator, Figma, or similar).
  Basic sound editing, colour correction, and polishing for short-form content.
• Experience creating motion graphics (After Effects or equivalent).
• Understanding of social media formats, aspect ratios, and export requirements.

Creative skills

• Strong visual storytelling and editing rhythm.
• Ability to design clean, engaging layouts for digital campaigns.
• Eye for typography, colour, composition, and brand consistency.
• Skilled in adapting creative ideas to different platforms and audiences.

Soft skills

• Excellent English communication skills (written and verbal).

• Great attention to detail.

• Strong communication and ability to take feedback.

• Ability to manage multiple deadlines and work efficiently.

• A proactive, curious, and collaborative mindset.

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Estimator/Admin

Job Title: Estimator/Admin

Status: Full-Time (40 hours/week)
Schedule: 7:00 AM to 4:00 PM Philippine Standard Time | 10:00 AM to 7:00 PM Melbourne Time (Mon-Fri)

Responsibilities:

Takeoff Execution

• Perform full digital takeoffs using tools like Planswift, Bluebeam, Buildxact, or Glide PDF viewer.

• Ensure quantity traceability across materials (e.g., plaster m², WR m², angles LM, battens units).

Material Quantification Pack

• Prepare structured bills of materials including:

• Plasterboard (various types)

• Villaboard, battens, adhesives, tapes, reveals, delivery volumes, etc.

Scope of Works Documentation

• Develop client-facing documents with:

• Room-by-room inclusions

• Assumptions, clarifications, and exclusions

• SWMS alignment (for commercial jobs)

• Labour breakdown and complexity notes

Internal Handover Pack

• Compile internal documentation for pricing:

• Summary pages, risk indicators, sequencing, and complexity ratings

Administrative Tasks

• Support in material ordering, data entry, and potentially light coordination work

• Collaborate with internal team and support project processes as needed

Qualifications:

• Minimum 2–3 years in an estimating, quantity surveying, or construction admin role

• Experience with takeoff tools (Planswift, Bluebeam, Buildxact, or similar)

• Excellent English communication skills (written and verbal)

• Exceptional attention to detail and organizational ability

• Friendly, team-oriented personality

• Comfortable with remote collaboration and working independently

• Job Tread experience is an advantage (not essential)

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Bookkeeper

JO No. 16191 | Bookkeeper

Status: Full-Time (40 hours/week)
Schedule: 6:00 AM to 3:00 PM Philippine Standard Time | 9:00 AM to 6:00 PM AEST (Mon-Fri)

Why choose Remote Staff?

• 100% Work from Home. No office-based setups. Manage your time efficiently and enjoy work-life balance.
• 18 years in the remote work industry. We’ve helped more than 8K Filipinos establish virtual careers with international clients since 2007.
• Competitive and negotiable compensation (depending on skill level & experience)
• 100% coverage on Government Contributions Remittance* to SSS, Philhealth and Pag-ibig. Traditional employment set-ups cover only 50%, while you shoulder the other half as a salary deduction.

 *Terms and conditions apply.

About the Client
Our client is a growing group of companies in the Australian energy sector with operations spanning solar energy services, embedded network billing, and electricity/gas retailing. With a strong internal finance structure and clear processes, they are looking to expand their remote team by bringing on a dependable and experienced Bookkeeper to support their continued growth.

Role Overview

Our client, an established energy solutions provider operating in the Australian market since 2018, is seeking a detail-oriented Bookkeeper to support their internal finance team. This role involves maintaining accurate records for three associated companies within the group, primarily using Xero. You will work closely with the onsite accountant and be managed by the Finance Manager.

This is a full-time remote position ideal for a bookkeeper with Australian accounting experience, keen eye for detail, and strong familiarity with Xero.

Key Responsibilities

Handle bookkeeping for three internal entities (all under the same group):

1. Solar energy services'
2. Utility billing (embedded networks like apartments, shopping centers, and retirement villages)
3. Power & gas retailing (residential & commercial)

• Data entry and reconciliation in Xero
• Manage accounts payable and receivable, including invoice processing
• Perform bank reconciliations and basic financial reconciliations
• Assist with end-of-month journals and paperwork
• Ensure accurate GST treatment in entries
• Follow clear internal procedures and workflows using the team’s project management tools
• Assist with generating reports (e.g., P&L, Balance Sheet) for accountant review if required
• Collaborate closely with the accountant; report directly to the Finance Manager
• Adhere to Australian accounting standards and logic

Qualifications

• 2–3 years bookkeeping experience (ideally in an Australian accounting context)
• Proficient in Xero (minimum 2 years’ hands-on experience preferred)
• Solid understanding of GST, bank reconciliations, and invoice workflows
• Ability to assist with month-end activities and journal entries
• Strong attention to detail and reliability in meeting deadlines
• Comfortable working in a structured and procedure-driven environment
• Experience in the energy/utilities industry is a plus, but not required
• A proactive communicator who thrives in a remote setup

Tools & Software

• Xero (Primary Accounting Software)
• Internal workflow/project management tools

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E-Commerce Operations & Digital Asset Coordinator

Job Title: E-Commerce Operations & Digital Asset Coordinator
Status: Part-time (4 hour/day in a 5 day work week)
Schedule: AEST

About the Role

Our client is a modern equestrian brand specialising in equestrian sportswear, horse fashion products and premium saddlery products.

As their e-commerce business continues to grow, they are seeking a reliable and detail-oriented E-Commerce Operations & Digital Asset Coordinator to manage digital assets, backend website tasks, and wholesale administration. This is an ideal role for someone who thrives in a process-driven, remote environment and values accuracy, organisation, and high-quality work.

Key Responsibilities

1. Digital Asset Management

• Organise and maintain product photos, videos, and graphic files
• Apply consistent file naming conventions and archiving practices
• Ensure digital assets are accessible across platforms

2. Shopify Product & Website Updates

• Create and update products in Shopify, including variants, pricing, and descriptions
• Upload and optimise product images and navigation structure
• Assist with SKUs, sales, and general site maintenance

3. Customer Inbox Support

• Monitor and manage inbox for customer and client queries
• Respond or escalate issues professionally and promptly
• Maintain communication templates in line with brand tone

4. Wholesale Support

• Prepare order forms, pricing sheets, and stock lists using Excel
• Support wholesale customer onboarding and documentation
• Assist with order tracking and partner communications

5. Accounts Support (Xero)

• Prepare and issue wholesale invoices via Xero
• Maintain data consistency across e-commerce and accounting systems

Skills & Experience

• Strong organisational and digital file management skills
• High attention to detail and accuracy
• Familiarity with Shopify, Excel, and preferably Xero
• Confident written communication skills
• Able to work independently and meet deadlines

Key Attributes

• Process-driven and highly organized
• Proactive, reliable, and solutions-focused
• Comfortable managing multiple priorities in a remote work setting
• Strong eye for brand consistency and quality

View Job

Admin and Projects Coordinator

JO 16188 | Admin and Projects Coordinator for AU Construction Company

Status: Part-Time 30 hours/week
Working Hours: Monday to Friday 10am to 4pm AEST (7am to 1pm PH time)
*Possibility of turning this role into a full-time role should the staff meet the client's expectations for the position. 

Why choose Remote Staff?

• 100% Work from Home. No office-based setups. Manage your time efficiently and enjoy work-life balance.
• 17+ years in the remote work industry. We’ve helped more than 8K Filipinos establish virtual careers with international clients since 2007.
• Competitive and negotiable compensation (depending on skill level & experience)
• 100% coverage on Government Contributions Remittance* to SSS, Philhealth and Pag-ibig. Traditional employment set-ups cover only 50%, while you shoulder the other half as a salary deduction.

*Terms and conditions apply.

Key Responsibilities
General Administration & Communication

• Serve as the primary contact for all inbound and outbound calls, including client enquiries and follow-ups on quotes and proposals. You must be comfortable with occasional sales- oriented conversations and maintaining a professional and friendly demeanor.
• All calls and messages must be attended to promptly. If a call is missed, it is expected that the call is returned no later than the following business day.
• Coordinate calendars, schedule appointments, and manage travel arrangements as needed.
• Keep the General Manager informed proactively, ensuring open lines of communication and never requiring them to chase updates.

Document Compilation & Quality Control

• Compile and prepare a range of documents, including quotes, contracts, and handover documents, using tools like PandaDoc.
•  Ensure all documentation is polished, professional, and adheres to Oxford English standards.
• Maintain a meticulous eye for detail and a commitment to presenting the company in the best possible light.

Project Coordination & Industry Knowledge

• Conduct product research and coordinate tendering processes with subcontractors.
• Draw on your understanding of the residential construction industry to align tasks with the company’s needs. While Australian construction experience is a plus, a solid grasp of the industry is essential.

Applications & Tools Proficiency

• Office 365: Proficient use of Word, Excel, SharePoint, and Teams is mandatory.
• CRM Systems: Prior experience with any CRM platform is required, with a preference for familiarity with Zoho.

Preferred But Not Mandatory

• Buildpass & Buildern: Experience is beneficial but can be learned on the job.
• RingCentral: Knowledge of administration is ideal, but training will be provided if needed.

Communication Standards

• Responsiveness: Calls, emails, and messages should be acknowledged or responded to within the same business day wherever possible. If a full response is not immediately available, confirm receipt and provide a timeframe for completion.
• Missed Calls: Any missed calls must be returned no later than the following business day.
• Tone: All communication, whether written or verbal, must be courteous, professional, and aligned with company values.
• Escalation: Where there is uncertainty about how to respond to a client, supplier, or stakeholder, escalate the matter promptly to the General Manager rather than leaving it unresolved.
• Record Keeping: Ensure that all significant client or supplier communications are noted in the CRM or relevant system for visibility and continuity.

Personal Attributes

• Confidence in your own abilities, a willingness to take constructive feedback, and a proactive approach to problem-solving are key.
• Ability to manage yourself effectively and keep all moving parts running smoothly.

Note: Please prepare your Government IDs (TIN, SSS, Philhealth, Pag-ibig) as part of the application and placement process. In the event of placement to a contract with a client, you will be required to submit a copy of your BIR 2303 (Certificate of Registration) as part of compliance with government regulations. View Job